DELIVERY AND RETURN OF COMPONENTS
United Blood Services supplies couriers for transfusion facilities and hospitals within driving distance (determined by blood center distribution locations). Schedule of routine runs is dependent on the transfusion facility or hospital. Other couriers not currently in contract may be used in certain situations. Discuss these options with your blood center.
Couriers may facilitate transfer of components between transfusion facilities or hospitals. In very limited circumstances, the Transfer Document form, (BS 5150) may not be required for transfers within the same healthcare organization in the same service area, sharing the same computer system and having a method in place to document transport time and temperature. Please check with your UBS Hospital Services Director.
To transfer components between hospitals or transfusion facilities using the BS 5150, the sending facility must inspect each blood component, sign the blood storage and handling statement, document the date and time of component inspection/packing and identify, on the BS 5150, the person performing the inspection and packing. Place the original BS 5150 in the shipper and retain a copy at the hospital.
The receiving hospital must inspect the packing configuration and document acceptability, measure and record the receipt temperature of the shipment, verify shipper contents and sign the “Received By” section of the BS 5150, recording the date and time of receipt. Send a completed copy of the form to the local United Blood Services center and retain a copy at the facility.
Other Delivery Mechanisms
Out of town delivery depends on the location of the Transfusion Facility. Contact Hospital Services for specific details.
Receipt of Shipments Using non-United Blood Services Couriers
When a shipment is delivered by a non-United Blood Services courier, evaluate appropriate packing configuration and temperature for type of component. Contact the Hospital Services department at your blood center if you have any questions concerning deviations or questionable storage conditions.
Return of Components
Return Privileges for Credit
Returning short-dated units for use by another facility benefits everyone; ensuring an adequate blood supply is everyone’s responsibility. Return privileges are defined in the Agreement Letter. Units must be properly packed in appropriate shipping containers for return, and red cells must have a minimum of 2 segments remaining on the unit. Units must have been stored at the Transfusion Facility following required storage conditions, and monitored during the storage period. Your United Blood Services center conducts visits to your facility to ensure acceptable storage is maintained (see section on Facility Inspection and Shipping Quality Control).
Units Returned for Quality Issues
Units that are returned for quality issues or at the request of United Blood Services are automatically credited.
Hospital Services may request return of a component for several reasons (e.g., recall, market withdrawal, positive bacterial detection of a platelet, shortage of a particular blood type at another facility). In some cases, United Blood Services will request destruction of the unit on site if not transfused, and will provide credit if this is done.
Units of questionable quality identified at the transfusion facility are returned to United Blood Services for evaluation. Contact Hospital Services to report the specific situation. The unit must be appropriately “flagged” and Hospital Services staff must be notified prior to returning the shipment to prevent re-distribution.
Complete applicable sections of the Transfer Document form (BS 5150) for a unit returned to United Blood Services. This form is completed when transferring a unit to another Transfusion Facility. In very limited circumstances, the BS 5150 may not be required for transfers within the same healthcare organization in the same service area, sharing the same computer system and having a method in place to document transport time and temperature. Please check with your UBS Hospital Services Director.
To complete the BS 5150 when returning components to a United Blood Services center, the sending hospital must inspect each blood component, sign the blood storage and handling statement, document the date and time of component inspection/packing and identify, on the BS 5150, the person performing the inspection and packing. Place the original BS 5150 in the shipper and retain a copy at the hospital.
Complete applicable sections of the Credit Request form (BS 340) for requesting credit for a unit disposed of at the Transfusion Facility. (Contact your local blood center representatiave for credit request forms.)